Accounting/P&C Assistant

LocationWinnebago, Minnesota
DepartmentFinance
Reports ToController/P&C Manager
Position Overview

Reporting to the Controller/P&C Manager, the successful candidate is a true team player, participating in the day-to-day activities of the Accounts Payable function of the Accounting department and supporting the People & Culture (HR) function for the Winnebago facility.

Duties & Responsibilities
  • Review purchasing documentation for completeness and compliance with policies and procedures
  • Vendor maintenance, including new vendor set up in the accounting system
  • Daily processing of supplier invoices: matching invoices with purchase orders and entering invoices into the accounting system
  • Process disbursements for appropriate vendors, suppliers, and other external parties
  • Manage cheque runs and electronic funds transfers (EFTs)
  • Maintain contact with vendors on a regular basis to ensure accounts are up to date
  • Communicate with vendors regarding payments and billing issues
  • Perform periodic reconciliation of vendor statements and follow-up on discrepancies
  • Serve as liaison between business units and vendors in the resolution of problems, discrepancies, and inquiries
  • Provide advice and assistance to internal stakeholders with respect to adherence to corporate policies, procedures, and guidelines
  • Process expense reports (Concur)
  • Participate in process improvement projects, such as EFT and ERP implementation
  • Coordinate mail and couriers between sites and external parties
  • Create Purchase orders for capital and expense purchases
  • Support recruitment activities: posting jobs, scheduling interviews, completing reference checks, offer letters and background checks
  • Support the HRIS time/attendance program
  • Track absenteeism by department and prepare monthly summaries
  • Oversee site training programs through Greenfield University
  • Support the onboarding program for all new hires
  • Administer the Greenfield Rewards program
  • Flip People & Culture related purchase requisitions to purchase orders
  • Coordinate Summer Student hiring needs – collect resumes, in consultation with People & Culture Manager, prepare offer letters and background checks to successful candidates
  • Other duties and responsibilities aligned to business objectives and in support of our core principles.
Skills & Qualifications
  • Minimum 3 years’ experience in Accounts Payable and/or HR
  • Post-secondary school diploma/degree in Accounting would be ideal
  • Effective communication, investigation and problem-solving skills
  • Solid understanding of finance and accounting concepts with the ability to calculate discounts, interest, proportions, percentages, and tax
  • Ability to analyze and present numerical data in tables, spreadsheets, etc.
  • Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Excel, Word)
  • Working knowledge and experience with accounting software. Exposure to Microsoft Navision would be an asset
  • Proactive and ability to work independently, escalating issues when appropriate
  • Ability to deal with individuals at all levels in a fast-paced, demanding environment, often with tight deadlines and multiple deliverables
  • Strong organizational skills with a keen eye to detail
  • Ability to spot potentially fraudulent or dishonest activities
  • A high regard to confidentiality is necessary
  • Strong organizational skills paired with an ability to manage multiple priorities with competing demands.
Qualities
  • Ability to foster collaborative, cross department relationships to meet common objectives
  • Possesses Company values of honesty, integrity, respect, commitment, and openness to change while modelling the Company Core Principles in all activities
  • Demonstrate commitment to safety, environmental practices, production targets and quality standards
  • Self-motivated and forward-thinking individual who can self-direct workload and priorities and acts to create efficiencies and resolve issues within their scope of responsibility.