Accounts Payable Administrator

LocationMississauga, Ontario
Reports ToAccounts Payable Supervisor
Position Overview

Reporting to the Accounts Payable Supervisor, the successful candidate is a true team player, participating in the day-to-day activities of the Accounts Payable function of the Accounting department.

Duties & Responsibilities
  • Review purchasing documentation for completeness and compliance with policies and procedures
  • Vendor maintenance, including new vendor set up in the accounting system
  • Daily processing of supplier invoices: matching invoices with purchase orders, and entering invoices into the accounting system
  • Process disbursements for appropriate vendors, suppliers and other external parties
  • Manage cheque runs and electronic funds transfers (EFTs)
  • Maintain contact with vendors on a regular basis to ensure accounts are up to date
  • Communicate with vendors regarding payments and billing issues
  • Perform periodic reconciliation of vendor statements and follow-up on discrepancies
  • Serve as liaison between business units and vendors in the resolution of problems, discrepancies and inquiries
  • Provide advice and assistance to internal stakeholders with respect to adherence to corporate policies, procedures and guidelines
  • Assist in managing the accounts payable inbox
  • Process expense reports (Concur)
  • Participate in process improvement projects, such as EFT and ERP implementation
  • Coordinate mail and couriers between sites and external parties
  • Create Purchase orders for capital and expense purchases
  • Other duties as assigned.
Skills & Qualifications
  • Post-secondary school diploma/degree in Accounting is required
  • Previous Accounts Payable of more than 3 years is required
  • Effective communication, investigation and problem solving skills
  • Solid understanding of finance and accounting concepts with the ability to calculate discounts, interest, proportions, percentages and tax
  • Ability to analyze and present numerical data in tables, spreadsheets, etc.
  • Strong computer skills, including proficiency with Microsoft Office Suite (Outlook, Excel, Word)
  • Working knowledge and experience with accounting software. Exposure to Microsoft Navision would be an asset
  • Proactive and ability to work independently, escalating issues when appropriate
  • Ability to deal with individuals at all levels in a fast-paced, demanding environment, often with tight deadlines and multiple deliverables
  • Strong organizational skills with a keen eye to detail
  • Ability to spot potentially fraudulent or dishonest activities.
  • Ability to foster collaborative, cross department relationships to meet common objectives
  • Possesses Company values of honesty, integrity, respect, commitment and openness to change while modelling the Company Core Principles in all activities.