Office Supervisor

DepartmentAdministration
Reports ToManaging Director
Position Overview

The Office Supervisor is responsible for overseeing all general office operations at our Portlaoise, Ireland facility. The scope of this role spans from supervisory responsibilities to tactical administrative tasks.

Duties & Responsibilities
  • Supervising, mentoring, training, and coaching office staff, and delegating assignments to ensure maximum productivity
  • Partnering with People & Culture to ensure effective onboarding of new hires
  • Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers
  • Coordinating appointments and meetings and managing staff calendars and schedules
  • Coordinating domestic and international travel, including flight, hotel, and car rental reservations
  • Purchasing office supplies and equipment and maintaining proper stock levels
  • Producing reports, composing correspondence, and drafting new contracts
  • Creating presentations and other management-level reports
  • Documentation control
  • Preparing shipping documentation, Delivery Dockets, SDS and invoices.
Skills & Qualifications

 

  • Previous experience managing office operations, department processes, or related experience
  • Ability to work independently, as well as with multiple departments
  • Ability to communicate clearly and effectively
  • Proven attention to detail and multi-tasking abilities
  • Ability to thrive in a fast paced environment.
Qualities
  • Demonstrate commitment to safety, environmental practices, production targets, and quality standards
  • Team-oriented individual with strong communication skills and the ability to collaborate across departments
  • Self-motivated and forward-thinking individual who is able to self-direct workload and priorities, and acts to create efficiencies and resolve issues within their scope of responsibility
  • Dedicated to business objectives and continuous improvement through adaptability, innovation, and agility
  • Possesses Company values of Honesty, Integrity, Respect and Commitment coupled with the ability to accept and drive change.