Office Administrator

Greenfield is looking for a a Office Administrator to join our growing team. The Front Desk Office Administrator is the first point of contact for visitors, clients, and employees entering the office. This role requires a highly organized and professional individual who can efficiently manage office operations, handle administrative tasks, and provide excellent customer service. They will support site leadership and the People and Culture Team with a variety of tasks, ensuring smooth day-to-day operations and creating a welcoming environment. to join our growing team.

Who We Are:

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet.

Why Join Greenfield?

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team.

• Ability to multitask, prioritize, and manage time effectively.
• Excellent organizational skills and attention to detail.
• Professional appearance and demeanor.

• High school diploma or equivalent; additional certification in office administration or customer service is a plus.
• Proven experience in a customer-facing or administrative role.
• Strong verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and other office software.
• Experience in D365 ERP system a plus
• Ability to keep information confidential when working in HRIS system
• Strong interpersonal skills and ability to work well with a team

• Customer Service and Reception:
  • Greet and welcome visitors, clients, and employees as they arrive at the office.
  • Facilitate onsite orientation for all site contractors
  • Answer phone calls, direct inquiries, and take messages as necessary.
  • Ensure visitors sign in, follow security protocols, and are direct to the appropriate departments.
  • Maintain a positive and professional demeanor while assisting clients and visitors.
• Administrative Support:
  • Perform general office administrative duties such as filing, data entry, photocopying, and scanning documents.
  • Manage incoming and outgoing mail, packages, and deliveries with use of FedEx Shipping
  • Assist with scheduling appointments, meetings, and conference room bookings.
  • Handle office supplies inventory, ensuring supplies are stocked and organized.
  • Assist with preparing documents and presentations when needed.
• Office Coordination:
  • Maintain the cleanliness and organization of the front desk area.
  • Assist in coordinating office events, parties, meetings, site lunches and other administrative projects.
  • Collaborate with other departments to ensure smooth operations and address any office-related concerns.
  • Monitor and manage office security, including visitor logs and access control.
• Other Duties:
  • Support People and Culture Department with projects, filing, creating badges, mailing and data entry in HRIS system
  • Perform other tasks as necessary to support the smooth functioning of the office environment

Total Compensation & Care:

• Base salary dependent on experience and demonstrated performance
• Formal and informal training opportunities
• Comprehensive health and dental benefits
• Income protection: short- and long-term disability coverage, life insurance, paid
  personal sick time
• Vacation time exceeding industry standards
• Company funded retirement savings program with individual contribution
  opportunities
• Meaningful and challenging work
• Curated intentional culture focused on growth and development, engagement, and
  communication

About Us

We own and operate five distilleries, four specialty chemical manufacturing and packaging plants, and three next-generation biofuel and renewable energy R&D centers. This integrated model enhances supply chain transparency, quality control, custom formulation development, and ultimately customer satisfaction.

Core Values

• Honesty
• Integrity
• Respect
• Commitment
• Openness to Change
• Core Principles

Innovation

We are constantly seizing opportunities to develop new products, processes and methods to meet the diverse and demanding requirements of our customers.

Collaboration

We are part catalyst, part collaborator. We work with partners to get the most out of our existing products, and to develop custom solutions for our customer requirements.

Responsibility

Our commitment to give back to local communities in the US and Canada goes beyond the bottom line. We give back to the planet by processing renewable resources into low carbon fuels and chemicals.

Agility

Our team is not only fast, we has the flexibility and creativity to pivot with customer needs to develop custom-made, on-time solutions.

Discipline

At every plant, and for every customer, for every shipment, we put quality first. We operate a tight, transparent supply chain while meeting the highest regulatory standards.

Greenfield Global USA, Inc. is an equal opportunity employer that is committed to providing a workplace free from harassment and discrimination. All qualified applicants for employment will be considered without regard to race, color, religion, sex, sexual orientation, marital or domestic partner status, gender identity or expression, pregnancy, age, national origin, ancestry, disability status, genetic information, veteran status, or any other legally protected characteristic.